We are seeking a highly professional, reliable, and proactive Personal Assistant to provide comprehensive support to a high‑profile individual based in Malta. The successful candidate will be discreet, exceptionally organised, tech‑savvy, and comfortable working with minimal supervision. This role involves frequent travel and requires excellent written and spoken English. Additional languages are a plus.
📌 Base: Malta 🇲🇹 | Frequent Travel Required ✈️
Key Responsibilities
Day‑to‑Day & Ongoing Support
- Calendar & Schedule Management
- Manage complex calendars and schedules; coordinate meetings, appointments, personal commitments, and reminders.
- Travel Planning & Coordination
- Arrange all aspects of travel including flights, accommodation, transfers, visas, itineraries and VIP services; manage last‑minute changes and ensure timely updates.
- Email & Communication Management
- Screen, prioritise and respond to communications; draft correspondence and ensure critical items are actioned promptly and professionally.
- Household & Lifestyle Coordination
- Coordinate with household staff and external service providers (cleaners, chefs, drivers, gardeners, maintenance, contractors) to ensure smooth operations.
- Errands & Personal Tasks
- Handle errands including personal shopping, gifts, returns, bookings and deliveries, both locally and while travelling.
- Financial Administration
- Process invoices, expense claims and reimbursements; perform basic bookkeeping and liaise with accountants as required.
- Event & Reservation Management
- Plan and manage private events, dinners, business meetings and premium reservations.
- Confidential Document Handling
- Manage sensitive documents such as contracts, NDAs and personal records with the highest level of discretion.
- Project Management
- Oversee personal and household projects including renovations, relocations and other logistical initiatives.
- Wellness & Personal Scheduling
- Coordinate medical appointments, wellness activities, coaching and personal development sessions.
Candidate Requirements
- English: Fluent (written & spoken) – mandatory
- Additional languages advantageous (for example Mandarin, Japanese, Korean, Spanish)
- Exceptional organisational and time‑management skills
- High emotional intelligence, diplomacy and interpersonal skills
- Strong technical proficiency with G‑Suite, Microsoft Office and common scheduling/messaging tools
- Proven ability to maintain confidentiality, integrity and discretion at all times
- Calm under pressure with excellent problem‑solving skills
- Willingness to be flexible with hours and provide occasional support during evenings and weekends
- Valid passport and flexibility to travel frequently
What We Offer
- Competitive remuneration and benefits package
- Opportunity to work closely with senior stakeholders and gain broad exposure to personal and professional management
- Supportive, discreet and professional working environment
