Talent & Business Admin
Territory Responsibility: Malta
Hudson Group is an international retailer and distributor primarily involved in the sport and fashion wear sectors. The Group’s head office is in Malta but is also present through offices in Italy, Cyprus, Morocco, Nigeria and Algeria. Though Hudson Holdings was founded in 2006, the Group’s roots reach as far back as 1987 when the first pair of NIKE was sold in Malta.
Key Duties & Responsibilities
Recruitment & Onboarding
- Manage the end-to-end recruitment process for assigned roles, including job postings, screening, shortlisting, interviewing, and coordinating offers.
- Source candidates through job boards, social media, referrals, and professional networks.
Conduct initial candidate screening calls and outreach to assess suitability and interest. - Coordinate interviews, assessments, and communication with candidates and hiring managers.
- Support onboarding activities, including preparing documentation, arranging induction sessions, gathering new joiner information, and ensuring a smooth transition into the organisation.
Maintain accurate and up-to-date candidate records within the Applicant Tracking System (ATS), tracking progress through each stage of the recruitment process and ensuring data integrity and compliance.
Assist in producing recruitment reports such as pipeline status, interview progress, and hiring activity.
Follow established recruitment, data protection, and compliance procedures, escalating issues or queries when required.
Provide general administrative and coordination support to the HR and Talent Acquisition team as part of day-to-day operations.
Work Permits, Job Licensing & Compliance
- Support the preparation, submission, and tracking of new/renewal work permit, visa, and job license applications as required.
- Maintain communication with internal stakeholders, external authorities, and consultants to ensure timely processing.
- Maintain accurate records, ensuring compliance with legal, regulatory, and company requirements.
- Update management on application progress, risks, and required actions.
HR Administration & Employee Lifecycle
- Maintain and update employee records on HR systems, ensuring accuracy, confidentiality, and adherence to data protection regulations.
- Prepare HR letters, certificates, contracts, and other documentation as required.
- Support offboarding processes, including exit documentation, surveys, and system updates.
- Assist with HR-related enquiries from employees, providing timely and accurate guidance.
General HR Support
- Provide administrative support across HR functions including payroll coordination, employee relations, and learning & development.
- Support HR projects and initiatives, contributing to process improvement and organisational effectiveness.
- Assist in organising training sessions, workshops, and HR events.
- Ensure high-quality service delivery and uphold HR ethical standards and confidentiality at all times.
- Perform any other HR-related duties assigned from time to time.
Core Competencies, Knowledge & Experience
Experience working in an HR Specialist, HR Executive, or similar HR role is considered an asset.
A qualification in HR, Business Administration, or a related field (MQF Level 4/5 or equivalent) is preferred.
Familiarity with the employee lifecycle and general HR processes is advantageous.
Exposure to recruitment processes and/or work permit and job licensing procedures is considered a strong asset.
Strong organisational skills and the ability to prioritise tasks effectively throughout the day.
Good communication, active listening, and the ability to build positive working relationships.
Ability to work both independently and collaboratively within a team.
High attention to detail, strong work ethic, and a commitment to maintaining confidentiality.
Comfort working in a fast-paced environment and adapting to changing priorities.
Strong willingness and ability to learn new systems, processes, and regulations quickly, with a proactive approach to continuous development.
Role Purpose
The Talent & Business Admin will provide essential support to the Human Resources function, assisting with end-to-end recruitment, onboarding, employee lifecycle administration, work permits and job licensing, and HR projects. The role ensures smooth and compliant HR operations, delivers high-quality service to employees and hiring managers, and contributes to the continuous improvement of HR processes and initiatives across the organisation.
