Malta International Airport plc is looking for a dynamic individual who is passionate about working with people within an Airport environment, is willing to continuously learn, develop, and be part of a high-performance culture. This vacancy has arisen within the Technical Projects department.
Purpose of Position:
To assist the project management team with administrative support in line with MIA's strategy.
Main Responsibilities:
- Perform secretarial duties at the site office/projects office
- Schedule appointments and plan meetings for the Project Team
- Take and distribute meeting minutes, and obtain necessary approvals
- Write and distribute emails, memos, letters, and forms
- Manage project documentation using Autodesk Construction Cloud (ACC) under the Project Manager's direction
- Assist in preparing reports via ACC
- Maintain a digital filing system as directed
- Update and maintain office policies and procedures
- Maintain project contact lists and ACC member lists
- Book and manage site access permissions
- Submit and reconcile expense reports
- Provide general support to visitors
- Liaise with executive and senior administrative assistants for requests and queries
- Report and ensure immediate action on any shortcomings
- Assist in upkeeping the Projects' Department documents, especially for updating and maintaining Weekly Updates of Projects via the in-house database application, Project Management Procedure documentation and Hand Over Documentation, Weekly Cost Monitoring Sheets and AIP File.To promote a positive image of the company
- To care for a spotlessly clean environment at MIA premises
- To report shortcomings immediately to the responsible department when noticing them and making sure that action is taken immediately to deal with them
- To conform with the Occupational Health & Safety Authority Act, ACT XXVII of 2000 and all applicable subsidiary legislations
- To perform any other duties and / or related tasks as may be designated by the Company from time to time
Requirements
- Proven experience in an administrative or office support role, preferably within a technical, construction, or project-based environment
- Strong proficiency in Microsoft Office Suite and familiarity with digital project/document management platforms (experience with Autodesk Construction Cloud will be considered an asset)
- Excellent written and verbal communication skills, with the ability to prepare correspondence, take minutes, and liaise effectively with stakeholders at all levels
- Highly organized with strong attention to detail and the ability to manage multiple tasks, schedules, and priorities in a fast-paced environment
Benefits
- Training and opportunities for personal development
- Recognition and rewards for hard work
- Medical insurance
- Free fresh fruit
- Employee discounts at retail and food & beverage outlets at the airport and Skyparks
- Free regular health checks and medical tests
- Unlimited access to SkySpirit gym
- Staff parking facilities
